Job Description

Job Title: Executive Administrator, Edinburgh International Culture Summit 2022

Reporting to: Programme Director and Executive Producer / EICSF

Job Purpose: Providing support to the management team to deliver a successful Summit in 2022

The Edinburgh International Culture Summit brings together Culture Ministers, artists, thinkers and arts leaders from around the world to share ideas, expertise and best practice, with a view to inspiring positive change in cultural policy and investment.

The Edinburgh International Culture Summit is an initiative of the British Council, Edinburgh International Festival, Scottish and UK Governments and Scottish Parliament, where the summit has traditionally been held. Set against the incomparable backdrop of one of the world’s greatest cultural events, the Edinburgh Festivals, the Culture Summit is uniquely placed to facilitate genuine and creative exchange between practitioners and policymakers.

Programming and production of the Summit is managed by the Edinburgh International Culture Summit Foundation.

The core purpose of the ­­­­­­­­­­­­­­­­­­­­­­­­role of Executive Administrator is to provide support to the management team of the 2022 Edinburgh International Culture Summit. The team is comprised of the Programme Director and Executive Producer, who are supported by the Programme Manager.

The Executive Administrator will also work closely with other freelance staff, the Event Producer, Delegate Manager, Policy Advisor and Volunteer Manager who will join the team as the Summit enters the delivery phase of the project.

The role requires a high standard of administrative ability and experience, excellent communication and interpersonal skills, meticulous attention to detail and the ability to meet deadlines. In these challenging times our ideal candidate is someone who works with careful precision, but is also highly flexible, adaptive and resilient.

Specific Responsibilities include:

  • Co-ordinating board and steering group meetings and papers, and managing the Programme Director’s Summit diary
  • Managing correspondence
  • Support for the Summit’s budgetary and financial management including monitoring spend, and use of Xero to generate reports
  • Managing staff expenses, invoices and contacts with suppliers
  • Supporting the Executive Producer in key partnerships and in the management of the Summit’s external affairs
  • Working with colleagues, partners, advisors, suppliers and stakeholders to produce a successful event


Essential Knowledge, Skills and Experience

Experience of working within an event delivery/conference/festival environment

Reliability and flexibility, and a positive attitude to problem solving

A clear awareness of the rapidly changing cultural/events environment at present and the ability to work responsively and positively in these circumstances

Excellent interpersonal skills

Strong written and verbal communication skills

Strong administrative skills and attention to detail.

Proficient use of Microsoft software, and a capacity to learn new systems quickly and thoroughly. Experience of working with Xero would be appreciated.

Strong ability to multitask and able to meet strict deadlines

Contract: Fixed Term Freelance Contract – (June 2021 to end of September 2022)

Salary: £26,000 – £28,0000 based on experience / pro rata p.a. (paid on a monthly basis)

The working pattern is flexible and can be negotiated (Ideally, 2.5 or 3 days a week from June 2021 until December 2021; number of days likely to increase from early 2022)

The role is offered on a freelance basis. You will be required to work as necessary for the fulfilment of your duties and will be responsible for your own tax and National Insurance, as a freelance contractor.

The Edinburgh International Culture Summit has offices, and is delivered, in Edinburgh. While remote working is expected in the short term, our preferred candidate will be available for regular meetings in Edinburgh when restrictions allow.

To Apply: Please send a CV of not more than 2 pages, and a covering letter detailing how you meet the Essential Knowledge, Skills and Experience above to

For enquiries relating to the post please contact in the first instance.

Closing date: Wednesday 5th May 2021  

Interviews: Week of the 17th of May 2021